Although a budget is required, there is no budget vs. actual reconciliation in the file. I have no idea on how many hours we spent in last year's engagement. There was also no breakdown of the time entries in PY. What I can find is only XXX: 240hrs on Client Code XXX. Therefore, no clue for current year staffing, budget and the basis for fee proposal. I also concern about the approval of the OT. As the staff could get paid or get leave days from the OT. I am alwasy asking myself: Are those the actual hours they spent on the job? Have they extended the hours due to inefficiency or have they eaten the time due to the budget is not reasonable?
I have had meetings with a couple of the seniors of my jobs and communicated about the expectations on budget, breakdown on actual time entry, explain on the difference between actual & budget. As this was not a common practice before, I have come accross a lot of resistences. I found the tone from the top is very important, and hope the partners here could also arrange the project management training like Bill provided in Toronto. I am wondering what I could do in order to change the situation.
Old & New: a view from the office:
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